Outlook Adding Bcc

When sending an email, it's often necessary to include recipients who shouldn't be visible to others. This is where the Bcc (blind carbon copy) feature comes in. In Microsoft Outlook, adding Bcc is a straightforward process that can be accomplished in a few steps.

Understanding Bcc in Outlook

The Bcc feature allows you to send an email to a recipient without revealing their email address to others. This is particularly useful in situations where you want to maintain the recipient’s privacy or prevent them from receiving replies from other recipients. When you add a recipient to the Bcc field, they will receive the email, but their email address will not be visible to anyone else.

Adding Bcc in Outlook Desktop

To add Bcc in Outlook desktop, follow these steps:

• Open Outlook and compose a new email by clicking on the “New Email” button.
• In the email composition window, click on the “Options” tab in the ribbon.
• In the “Show Fields” group, click on the “Bcc” button. This will add a Bcc field to the email composition window.
• Enter the email address of the recipient you want to add to the Bcc field.
• Compose your email as usual and click the “Send” button.

Adding Bcc in Outlook Web App

To add Bcc in the Outlook web app, follow these steps:

1. Log in to your Outlook account and compose a new email by clicking on the “New message” button.
2. In the email composition window, click on the “More actions” dropdown menu.
3. Select “Show Bcc” from the dropdown menu. This will add a Bcc field to the email composition window.
4. Enter the email address of the recipient you want to add to the Bcc field.
5. Compose your email as usual and click the “Send” button.

It's worth noting that the Bcc feature should be used judiciously and with caution. Overusing Bcc can lead to recipients flagging your emails as spam or junk, which can negatively impact your email deliverability. Additionally, some email clients may not support the Bcc feature, so it's essential to test your emails before sending them to a large audience.

Best Practices for Using Bcc in Outlook

When using the Bcc feature in Outlook, it’s crucial to follow best practices to avoid any potential issues. Here are some tips to keep in mind:

Use Bcc sparingly: Only use the Bcc feature when necessary, such as when sending emails to a large group of people or when you want to maintain the recipient’s privacy.

Be cautious with email content: Avoid including sensitive or confidential information in the email body, as this can be visible to all recipients.

Test your emails: Before sending emails to a large audience, test your emails to ensure that the Bcc feature is working correctly and that your emails are not being flagged as spam.